Workplace vocabulary includes the most common words and phrases used in professional settings. This guide covers categories such as job titles, office terminology, meeting and collaboration language, and career development terms to help you communicate confidently at work.

Job Titles

Job titles are the names of positions that people hold in a workplace. Here are some common job titles across different industries:
English Job TitleEnglish DefinitionExample Sentence
ManagerA person responsible for controlling or administering an organization or group of staff.The manager called a meeting to discuss the project.
AssistantA person who helps or supports someone, often with administrative tasks.She works as a personal assistant to the CEO.
EngineerA professional who designs, builds, or maintains engines, machines, or structures.The engineer fixed the broken machine.
AccountantA person who manages financial records and prepares reports.The accountant prepared the monthly budget.
SalespersonSomeone who sells products or services, often working directly with customers.The salesperson explained the features of the new phone.
Customer Service RepresentativeA person who assists customers with questions or problems.The customer service representative resolved my issue quickly.
InternA student or trainee who works temporarily to gain experience.The intern is learning how to use the company software.
IT SpecialistA professional who manages computer systems and technology.The IT specialist updated the network security.
Human Resources (HR)The department or person responsible for employee relations and hiring.HR scheduled interviews for the new candidates.
Project CoordinatorSomeone who organizes and oversees project activities.The project coordinator sent out the timeline.

Office Terms

Office terms are words used to describe common items, locations, and activities in a workplace:
English TermEnglish DefinitionExample Sentence
DeskA piece of furniture for writing or using a computer.I keep my calendar on my desk.
CubicleA small, partitioned workspace within an office.She works in a cubicle near the window.
Conference RoomA room designated for meetings and presentations.We’ll meet in the conference room at 3 PM.
PrinterA machine that produces paper copies of documents.The printer is out of ink.
EmailA system for sending messages electronically.I sent the report by email.
ScheduleA plan that lists times for activities or meetings.Check your schedule for tomorrow’s appointments.
DeadlineThe latest time by which a task must be completed.The deadline for the report is Friday.
Break RoomA space where employees can relax and eat.We had lunch together in the break room.
SuppliesItems like paper, pens, and staplers used in the office.We need more supplies for the printer.
KeyboardThe set of keys used to type on a computer.My keyboard is not working properly.

Meeting and Collaboration Vocabulary

These words and phrases are helpful for participating in meetings and working with others:
English Word/PhraseEnglish DefinitionExample Sentence
AgendaA list of topics to be discussed in a meeting.The manager shared the agenda before the meeting.
MinutesThe written record of what was discussed and decided in a meeting.I took the minutes during yesterday’s meeting.
BrainstormA group activity to generate ideas and solutions.Let’s brainstorm some new marketing strategies.
CollaborateTo work together with others on a project.We need to collaborate to finish the report on time.
PresentationA speech or demonstration to inform or persuade an audience.She gave a presentation on the quarterly results.
FeedbackComments or suggestions given to improve work.The team received feedback on their proposal.
Follow upTo check back or continue with a task after an initial action.I’ll follow up with the client next week.
DeadlineThe time by which a task must be finished.Our deadline for the project is next Monday.
ConsensusGeneral agreement among group members.We reached a consensus to move forward with the plan.
Action ItemA specific task assigned during a meeting.One action item is to update the website content.

What word describes the process of working together with others on a project?


Collaborate

To collaborate means to work jointly with others. Delegating assigns tasks, organizing arranges resources, and managing oversees the entire process.

What do you call the group activity where participants generate new ideas and solutions?


Brainstorm

Brainstorming involves generating many ideas quickly in a group. Collaborating means working together, discussing is talking through topics, and presenting is sharing information formally.

Career and Job Search Vocabulary

These words are useful for talking about job hunting, interviews, and professional growth:
English WordEnglish DefinitionExample Sentence
ResumeA document summarizing your work experience and skills.I updated my resume before applying for the job.
Cover LetterA letter sent with a resume explaining your interest in the job.She wrote a cover letter to introduce herself to the employer.
InterviewA formal meeting to assess a candidate’s suitability for a job.The interview went well, and I hope to get the position.
QualificationA skill, experience, or education required for a job.The job requires qualifications in graphic design.
ReferenceA person who can vouch for your work abilities.I listed my former manager as a reference.
NetworkingBuilding professional relationships to advance your career.Networking helped her find new job opportunities.
Part-timeWorking fewer hours than a full-time schedule.He has a part-time job while studying.
Full-timeWorking the standard number of hours per week.She works full-time in the marketing department.
PromotionMoving to a higher position within a company.He received a promotion to team leader.
TrainingLearning new skills or knowledge for your job.The company offers training sessions every month.
Workplace vocabulary helps you navigate conversations and tasks in any professional environment. Practice these words and phrases to build confidence and succeed at work.

Flashcards (1 of 40)

  • Example Sentence: The manager called a meeting to discuss the project.
  • English Job Title: Manager
  • English Definition: A person responsible for controlling or administering an organization or group of staff.

Last updated: Wed Jun 18, 2025

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