Workplace vocabulary includes the most common words and phrases used in professional settings. This guide covers categories such as job titles, office terminology, meeting and collaboration language, and career development terms to help you communicate confidently at work.
Job Titles
Job titles are the names of positions that people hold in a workplace. Here are some common job titles across different industries:
English Job Title | English Definition | Example Sentence |
---|---|---|
Manager | A person responsible for controlling or administering an organization or group of staff. | The manager called a meeting to discuss the project. |
Assistant | A person who helps or supports someone, often with administrative tasks. | She works as a personal assistant to the CEO. |
Engineer | A professional who designs, builds, or maintains engines, machines, or structures. | The engineer fixed the broken machine. |
Accountant | A person who manages financial records and prepares reports. | The accountant prepared the monthly budget. |
Salesperson | Someone who sells products or services, often working directly with customers. | The salesperson explained the features of the new phone. |
Customer Service Representative | A person who assists customers with questions or problems. | The customer service representative resolved my issue quickly. |
Intern | A student or trainee who works temporarily to gain experience. | The intern is learning how to use the company software. |
IT Specialist | A professional who manages computer systems and technology. | The IT specialist updated the network security. |
Human Resources (HR) | The department or person responsible for employee relations and hiring. | HR scheduled interviews for the new candidates. |
Project Coordinator | Someone who organizes and oversees project activities. | The project coordinator sent out the timeline. |
Office Terms
Office terms are words used to describe common items, locations, and activities in a workplace:
English Term | English Definition | Example Sentence |
---|---|---|
Desk | A piece of furniture for writing or using a computer. | I keep my calendar on my desk. |
Cubicle | A small, partitioned workspace within an office. | She works in a cubicle near the window. |
Conference Room | A room designated for meetings and presentations. | We’ll meet in the conference room at 3 PM. |
Printer | A machine that produces paper copies of documents. | The printer is out of ink. |
A system for sending messages electronically. | I sent the report by email. | |
Schedule | A plan that lists times for activities or meetings. | Check your schedule for tomorrow’s appointments. |
Deadline | The latest time by which a task must be completed. | The deadline for the report is Friday. |
Break Room | A space where employees can relax and eat. | We had lunch together in the break room. |
Supplies | Items like paper, pens, and staplers used in the office. | We need more supplies for the printer. |
Keyboard | The set of keys used to type on a computer. | My keyboard is not working properly. |
Meeting and Collaboration Vocabulary
These words and phrases are helpful for participating in meetings and working with others:
English Word/Phrase | English Definition | Example Sentence |
---|---|---|
Agenda | A list of topics to be discussed in a meeting. | The manager shared the agenda before the meeting. |
Minutes | The written record of what was discussed and decided in a meeting. | I took the minutes during yesterday’s meeting. |
Brainstorm | A group activity to generate ideas and solutions. | Let’s brainstorm some new marketing strategies. |
Collaborate | To work together with others on a project. | We need to collaborate to finish the report on time. |
Presentation | A speech or demonstration to inform or persuade an audience. | She gave a presentation on the quarterly results. |
Feedback | Comments or suggestions given to improve work. | The team received feedback on their proposal. |
Follow up | To check back or continue with a task after an initial action. | I’ll follow up with the client next week. |
Deadline | The time by which a task must be finished. | Our deadline for the project is next Monday. |
Consensus | General agreement among group members. | We reached a consensus to move forward with the plan. |
Action Item | A specific task assigned during a meeting. | One action item is to update the website content. |
What word describes the process of working together with others on a project?
Collaborate
To collaborate means to work jointly with others. Delegating assigns tasks, organizing arranges resources, and managing oversees the entire process.
What do you call the group activity where participants generate new ideas and solutions?
Brainstorm
Brainstorming involves generating many ideas quickly in a group. Collaborating means working together, discussing is talking through topics, and presenting is sharing information formally.
Career and Job Search Vocabulary
These words are useful for talking about job hunting, interviews, and professional growth:
English Word | English Definition | Example Sentence |
---|---|---|
Resume | A document summarizing your work experience and skills. | I updated my resume before applying for the job. |
Cover Letter | A letter sent with a resume explaining your interest in the job. | She wrote a cover letter to introduce herself to the employer. |
Interview | A formal meeting to assess a candidate’s suitability for a job. | The interview went well, and I hope to get the position. |
Qualification | A skill, experience, or education required for a job. | The job requires qualifications in graphic design. |
Reference | A person who can vouch for your work abilities. | I listed my former manager as a reference. |
Networking | Building professional relationships to advance your career. | Networking helped her find new job opportunities. |
Part-time | Working fewer hours than a full-time schedule. | He has a part-time job while studying. |
Full-time | Working the standard number of hours per week. | She works full-time in the marketing department. |
Promotion | Moving to a higher position within a company. | He received a promotion to team leader. |
Training | Learning new skills or knowledge for your job. | The company offers training sessions every month. |
Workplace vocabulary helps you navigate conversations and tasks in any professional environment. Practice these words and phrases to build confidence and succeed at work.
Flashcards (1 of 40)
- Example Sentence: The manager called a meeting to discuss the project.
- English Job Title: Manager
- English Definition: A person responsible for controlling or administering an organization or group of staff.
Last updated: Wed Jun 18, 2025